The Oolio POS-Xero Integration enables sales and takings information to be automatically posted as an invoice to the connected Xero account each time that a shift is closed in the Oolio POS.
Oolio POS exports to Xero the following information:
This guide covers the steps required to map the sales & takings information in Oolio POS, to the correct GL Accounts in Xero.
*Prior to mapping the GL Accounts, the integration must be completed and the GL accounts configured in Xero;
Xero Settings page
Navigate to the Xero Settings page in the Oolio POS back office to link or edit the required information to existing GL Accounts in Xero.
The Invoice Prefix section of the configuration page allows the name and state of the invoice that will be sent to Xero to be pre-configured.
Create Recon. Invoice As
The Default Accounts section determines which GL accounts should be used in the absence of individual or missing configurations or mapping in other sections of the configuration within the Oolio POS ie. missing reporting groups on products
Default Income Account
Payment Surcharge Account
Money In/Out Account
Cash Rounding Account
Income Tax Codes
The tax codes from Oolio POS need to be mapped to the existing Xero codes so that the tax can be calculate on the invoice posted to Xero for each line item.
These clearing GL accounts are used so that takings can be reconciled against the actual funds that are deposited into the bank account(s).
*Payments can not be mapped to a bank account or a locked account
*'Enable payments to this account' must be enabled in the GL account for these GL Accounts to be visible and mapped from this screen
Reporting Groups is a feature configured in the Oolio POS back office and are then assigned to products at item level. Mapping reporting groups will allow the sales of these products to be exported to separate GL accounts in Xero.